Accounting Manager

City of Navasota

Job Description: Accounting Manager

Class No.                                                 EOC Category: Officials and Administrators     

Pay Group: 8                                           FLSA:  Exempt                                                                                     

Summary of Position

As a key member of the Financial Services Department team, the Accounting Manager is under the general direction of the Chief Financial Officer. The purpose of the Accounting Manager is to assist in the professional management responsibilities of the Financial Services Department with concentration in the accounting, budgeting, and grants management function. The position is responsible for accounting, capital budgeting, audit, strategic planning, and financial analysis and reporting in accordance with Governmental Accounting, Auditing, and Financial Reporting standards, and supervises personnel in those functions. Additionally, this position is responsible for coordination and oversight of citywide grant programs acting as liaison between the City of Navasota and the respective granting agencies. Performs related work as required. Hiring pay range $58,000 minimum to $72,500 mid-point.

Essential Duties and Responsibilities

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Grants Management:

• Conducts research on potential grants and other external funding opportunities for recommendations to expand portfolio of grants, interlocal agreements, and donations.
• Research and write grants, and work closely with grant consultants.
• Ensure compliance with all federal and state grant regulations, including financial management required to receive and maintain federal, state, and local grant program funds, including necessary reporting requirements.
• Keep current on all local, state, and federal procurement laws and regulations related to municipality and grant funded purchases.
• Maintain grant database and grant files.
• Maintain compliance and updates to SAM website; acts as financial liaison between the Finance department and other departments obtaining grants.
• Coordinate directly with department heads to determine potential projects for grant applications.
• Review of award documents to determine guidelines and reporting requirements.
• Assist with the coordination, planning, and monitoring of grant projects and programs.

General Ledger:

• Oversees the City's general ledger accounting system to include direct oversight of payroll, accounts payable, grants management, debt management, fixed assets, capital improvements, and revenue/receivable functions.
• Reviews general ledger accounts and analyzes variances and fluctuations.
• Reviews, approves, and posts journal entries to the general ledger.

Budget:

• Coordinates preparation of the City’s annual budget to include operating funds, special revenue funds, capital project funds, and debt services funds.
• Monitors departmental budgets to ensure effective control of expenditures and compliance with approved budgetary allocations.
• Provides information to assist with budget policy development, decision making, benchmarking, surveying, and research of programs and projects.
• Oversees the budgetary impact of grant funded programs and recommend City matching fund requirements and reports on budgetary impact upon grant termination.

Financial:

• Assists in citywide projects and objectives with financial and accounting solutions following the confines of Generally Accepted Accounting Principles.
• Ensures financial integrity and protects the financial assets of the City.
• Plans, organizes, and directs the accounting function ensuring procedures and controls are established, communicated, and monitored for efficiencies.
• Manages professional and technical personnel in payroll, accounts payable, and finance/accounting.
• Ensures standards are met for Annual Comprehensive Financial Report (ACFR) adoption, achievement awards, legal requirements, and financial transparency.
• Performs month-end and year-end closing ensuring financial accuracy.
• Oversees the annual independent audit and compilation of the Annual Comprehensive Financial Report (ACFR) and assures compliance with current accounting standards.
• Supervises and monitors the Capital Improvements Program budgeting and accounting.
• Assists other City departments and entities with accounting issues or tasks.

Other:

• Coordinates and/or reviews special projects, studies, contracts for financial impact and feasibility.
• Assists in cash and treasury management.
• Resolves internal and external customer concerns and inquiries.
• Complies with City policies and procedures to include work schedule and attendance policies.
• Recruits, mentors, and develops a knowledgeable team to support the City's growing financial needs.
• Provides timely, accurate and thorough performance evaluations for supervised employees.
• Manages work allocation and establish timelines and priorities.

• Performs other duties as assigned.

Knowledge, Skills, and Abilities (KSA’s)

• Knowledge of Generally Accepted Accounting Principles and Generally Accepted Auditing Principles.
• Knowledge of general accounting, financial reporting, and general ledger systems.
• Experience with budget preparations, controls, and legal requirements and practices.
• Knowledge of purchasing standards and regulatory requirements.
• Ability to effectively assess complex proposals and contracts.
• High level of integrity and dependability with a strong sense of urgency and results-orientation.
• A collaborative and flexible style, with a strong service mentality.
• Ability to identify and implement process improvements.
• Ability to work under time constraints and problem solve.
• Ability to speak and deal tactfully and effectively in high pressure situations.
• Exercise sound judgment, decisiveness, and creativity in various situations.
• Effective communicator with strong oral and written skills and a willingness to share information.
• Intermediate Microsoft Excel skills including the ability to calculate and tabulate data.
• Mathematical skills that produce reliable calculations.
• Intermediate Microsoft Office including Word and PowerPoint.
• Operation of standard office equipment.

Education

Bachelor’s degree in accounting, finance, business, or related field, supplemented by formal training in GAAP and Governmental Accounting Standards Board (GASB). Must be able to pass a background check and drug screen. Successful candidates should possess five (5) years of relevant experience in progressively responsible experience in budget, financial, and accounting administration.

Any work-related experience resulting in acceptable proficiency levels in the above minimum qualifications is an acceptable substitute for the above-specified education and experience requirements.

Preferred Qualifications, Certificates, Licenses

Preferred certifications/licenses for this position: Certified Public Accountant (CPA), Certified Government Finance Officer (CGFO), and/or Certified Public Manager (CPM). Municipal management experience in a progressive and/or fast growth community and experience collaborating with developers on Tax Increment Reinvestment Zone (TIRZ’s), Public Improvement Districts (PID’s), Municipal Utility Districts (MUD’s), and Local Government Code Chapter 380 incentive projects preferred.

Physical Demands/Supplemental

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the essential duties of this job, the employee is required to sit at a desk, as well as engage in tasks that involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (25 pounds). These essential duties include tasks that may involve extended periods of time at a keyboard or workstation. Some tasks require visual and sound perception and discrimination and oral communications ability. May be subject to extended periods of standing and sitting during presentations or attending public and special events. May work extended hours, evenings, and weekends as needed.

Sensory Requirements:  The employee must be able to see clearly, with or without vision correction and able to recognize colors and adjust focus. Some tasks require oral communications ability.

Environmental Factors: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the essential duties of this job, the employee constantly must present a positive attitude as a role model in the community. The employee frequently must work closely with others as part of and/or leader of a team, and must remain calm and professional in tense, emotionally charged, and stressful situations. The employee regularly must work under time pressures to meet deadlines and occasionally must perform multiple tasks simultaneously. The work environment characteristics of the employee’s essential functions are regularly performed without exposure to adverse environmental conditions.

Supplemental: The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities.